01 / 09 · Invoice intakeInvoiceintake
Invoices arrive from Slack and Google Drive and are read by Claude; every line is matched to the supplier's SKU and the Uniware item before anything reaches Zoho.
Open Invoice intake → 02 / 09 · ReconciliationThree-waymatch
Bills against purchase orders and goods receipts: quantities, rates and VAT checked line by line, exceptions explained, and the bill created in Zoho only when it passes.
Open Reconciliation → 03 / 09 · Expense billsExpensebills
Non-stock bills with the same discipline: vendor, account, VAT and duplicate checks, approval or rejection, and a ticket when something needs a human.
Open Expense bills → 04 / 09 · Facility paymentsFacilitypayments
TR and facility settlements read from the bank sheet, checked against the bills they settle and pushed as Zoho vendor payments in one click.
Open Facility payments → 05 / 09 · BankBankstatements
Statements come in from the sheet, an Excel export or a PDF read by OCR. Every line is classified by its nature and posted to the Zoho bank account the right way, with a sheet-style statement view for every month.
Open Bank → 06 / 09 · Supplement costingSKUcosting
Month-end supplement report with each SKU at its own invoice price, interactive 3D charts and drill-down to the bills behind every number.
Open Supplement costing → 07 / 09 · TicketsTickets& decisions
When a bill needs a decision, it becomes a ticket with the context attached — nothing waits in a chat thread.
Open Tickets → 08 / 09 · AuditAudittrail
Who changed what, when, and what Zoho was told: every push, edit and override is logged and searchable.
Open Audit → 09 / 09 · Data syncLivedata sync
Vendors, items, accounts and warehouses pulled from Zoho and Uniware on a schedule, so every dropdown is current.
Open Data sync → All modulesEverypayablein scope
9 modules, one platform, every entity: UAE, KSA and India. From purchase order to posted entry.
Sign in → Slack inbox#supplement-bills
PO2239 Honasa.pdf
read by Claude · 14 linesMapped 14/14
Vivandi INV-8812.pdf
read by Claude · 6 linesMapped 6/6
Dawaa 4030436556.pdf
SAR · KSA2 to review
AI extractionChecked against the printed total
SKU mappingSupplier SKU → Uniware item, learned once
Bill HCL-4471 · HonasaKUWA
✓Ubtan Face Wash × 120PO ✓ GRN ✓
✓Onion Shampoo × 96PO ✓ GRN ✓
✓Vitamin C Body Wash × 60PO ✓ GRN ✓
PO2157 · G2179276 of 276 units received
VAT 5%Rate basis per unit, exclusive
DEWA · Oct 2026expense bill
✓Vendor matched · Dubai Electricityalias
✓Account · Utilitiesremembered
✓Tax treatment · VAT registered5%
✓Not already in Zohochecked
Bulk editCompany, vendor, tax treatment for many bills
Ticket T-118Waiting on Operations
TR settlement · ENBDbank sheet
01Bill NPH-2210 · Nutripharm22,410.00
02Bill SC-7781 · Supercare15,980.50
03Bill GMG-1290 · GMG Vitamed9,609.50
Sheet synced09:40 · 3 new settlements
Vendor paymentOne click, bills marked paid
Bank statement · NovAED · all accounts
T1Vendor payment · Honasa−13,329.30
T3Bank charges−52.50
T4Gateway receipt · Noon+41,200.00
PDF or ExcelDrop a statement, read by OCR
Already in ZohoDuplicate lines skipped
Supplement costing · 2026per-SKU invoice price
2.84MAED this month
1,290SKUs bought
96%drill to bills
Drill-downEvery number opens its bills
Entity × monthFilters across all companies
Ticketsraised from bills
openT-121 · Vendor TRN missingOps
repliedT-118 · Which entity pays?Finance
resolvedT-112 · Credit note appliedAP
Nothing in chatEvery decision tracked
Feeds the billResolution updates the booking
Bill auditwho · when · what Zoho was told
14:02Pushed HCL-4471 to Zohobill
13:47Override: printed total roundingnote
12:30Ticket T-118 resolved by Opsticket
11:05Reopened approved bill NPH-2210reopen
Every push loggedSearchable, with the payload
ApprovalsPosting rights per person
Data syncZoho · Unicommerce
✓Zoho vendors & accounts · 8 entities09:30
✓Purchase orders · all warehouses09:31
✓Items, listings & stock09:34
Every 30 minutesCost prices recalculated
Dropdowns currentVendors, items, accounts
Invoice intakeSlack & Drive inbox
ReconciliationPO / GRN three-way match
Expense billsChecks before booking
Facility paymentsSheet sync
BankPDF, Excel or sheet
Supplement costingPer-SKU cost
TicketsRaised from any bill
AuditBill audit
Data syncZoho vendors & accounts